<aside>
💡 There is ALWAYS only ONE owner of any meeting - they are responsible for the success or failure of the meeting. The rest will assume other roles.
</aside>
Meeting Notes
General Meeting Rules:
- ALWAYS start on time and end a few minutes early
- We have a right to expect excellence of eachother
- Share "observations" not "conclusions"
- After a decision is made from leadership or as a team - AGREEMENT is optional, COMMITMENT is NOT. We must all commit to the decision and move forward even if we do not necessarily agree with the final decision.
- Stop whatever you are doing early and be ready for new meetings to start (the key is to stop working earlier on whatever you were doing beforehand)
- Camera on - actively engaged and participating. EVERYONE is encouraged and included in participating if they are on the meeting.
- If you aren't giving or receiving value you shouldn't be in the meeting...you can opt out if you cannot give or receive value
- Come prepared with any pre-meeting assignments completed as well as having run through the agenda beforehand to understand where you can contribute value or receive value
- Limit side conversations and going off track by keeping note to have separate discussions offline
- We don't have meetings for the sake of having meetings, we end them early if they are not productive. Wasted time in meetings costs the company a LOT of money and results in dissatisfied team members.
Structure of a meeting agenda
- Purpose of the meeting - one sentence
- Agenda with times allotted to each item and discussion styles listed out
- Discussion Styles: info sharing discussion, planning or creative discussion, decision driving discussion
- Task list to show up having completed (pre-meeting hw)
- Outcomes to achieve for the meeting to be successful (no more than 3) (this one is optional)
- Post-meeting recap and assignments - clarify with everyone they know what they need to do before getting off - have them say it in front of group